Club funding

BUDGET ADVISORY COMMITTEE (BAC)

A MESSAGE FROM YOUR...
DIRECTOR OF FINANCE
Amanda Ford
One major responsibility of SGA is helping clubs obtain funding. This year, clubs are seeking funding to connect with their members in different practices than before. Another way we can support clubs and organizations is by assisting in developing creative ways to reach out to the student body. Please contact me if you have any questions. I am here to help.

Club Funding Process

  1. FILL OUT FUNDING PROPOSAL

    Register your club with the Student Life & Leadership Office. If your club is already established, go to Mountain Lion Connect and submit a funding proposal. Click the link below!

     

     

    Click me for the MLC Funding Proposal Form!

     
  2. BUDGET ADVISORY COMMITTEE MEETING

    Your proposal will be presented to the Budget Advisory Committee. A representative from your club is required to attend the BAC meeting. Your request will either be approved, amended, or denied at the meeting. 
  3. APPROVAL

    If your funding proposal is approved by the Budget Advisory Committee, the SGA Resource Manager will email you with information on how to access your funds. 

FAQ's

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What is after-the-fact funding, and are we able to get it for our club?

After-the-fact funding is when a club commits to a purchase before being allocated funds through the SGA funding process OR after being approved for funding, but outside of the fiscal year, the funding was approved for. Unfortunately, if your club falls in either category, we cannot approve after-the-fact funding.

The only time we do accept after the fact funding as stated in Article 3 subsection B. "After-the-fact funding may be considered only in the event the campus closes when: 1) the closure is for a day when a BAC or Senate meeting is scheduled; and 2) the funding proposal was scheduled to be considered at said meeting."

How many times can my club request funding?

Your club will be able to request funding as many times in the fiscal year as needed. We limit the amount clubs can requesting funding to a total of $4,000 in said fiscal year.

When is the deadline to submit a funding proposal?

BAC meetings are set to meet every Tuesday at 5:30 p.m. If you would like to have your funding proposal, be heard at the next Tuesday meeting, please submit your funding proposal by the Wednesday before at 6:00 p.m. Please also consider, the director of finance is also a student and may not see your proposal after 6 p.m.

When submitting a funding proposal do I need to consider tax in my final calculation?

No, the University is tax-exempt! Although if you base your purchase on a sale item, please calculate the total request based on the mark-up price in case the purchase is made after a sale period. 

How do I register my club with Student Life & Leadership?

Your club or organization MUST be registered through Student Life & Leadership. For the information, please visit the Club Resources page on the Student Life & Leadership website https://studentlife.uccs.edu/clubresources or email studlife@uccs.edu. 

What is the process for requesting travel funds?

Student Life & Leadership Requires the completion of 4 forms and documents you can find on MLC at the following link

For details on each form and information needed, please view the Travel Policy in Section 4 of the Clubs and Organizations Handbook on the Student Life & Leadership Website: https://studentlife.uccs.edu/clubresources. For more details or questions please reach out to Becca Cherpak at rcherpak@uccs.edu Who is the Coordinator for Student Clubs and Organizations. She oversees the travel process.

After you complete the requirements through Student Life & Leadership, please review the Student Government Funding Guidelines listed on the SGA Page in MLC

Where can I find the SGA Funding Guidelines?

Log in to Mountain Lion Connect > Search UCCS Student Government Association > Scroll down to Documents > Select View all Documents > Double click SGA Governing Documents > Select SGA Funding Guidelines 

If we are approved for money, what happens to the left-over money that we end up not spending?

We document the actual amount spent, this way it does not count against you if you would like to add that money onto another proposal later in the year.